The most demanding work environments often require the most planning. Medical and dental facilities are no exceptions to this rule. Healthcare facilities must be planned and well designed in order to ensure only the best care and services for patients.

Physicians, nurses, pharmacists, and others who will be using the facilities rely on good planning in order to be more efficient. This critical role falls into the hands of a medical equipment planning company.

What is Medical Equipment Planning?

Medical equipment planning is the process of identifying the technological needs of a medical facility. It integrates the necessary technology to help create an environment of care and efficiency within the clinic.

Medical equipment planning companies work hand in hand with you to grasp the type of equipment you need. They require information on how you work around the equipment and how these tools can be optimized appropriately within the given space.

After providing the necessary information, equipment planners assist in purchasing, ensuring all equipment is delivered, and even facilitating installation.

Medical Staff Seated In Circle At Case Meeting

Importance of Medical Equipment Planning Companies

There are a few reasons why having an experienced medical equipment planner is critical to the success of your hospital or medical office:

Cost and Time Efficiency

A medical equipment planning company can save you time and money. It’s their job to guide you in purchasing the latest and most advanced equipment at the best prices. Hiring a company takes the burden off from choosing between multiple equipment manufacturers.

You can be more efficient in the selection process to ensure deadlines are met and prevent any schedule delays.

Create Operational Efficiencies

The best medical equipment planning company understands how your medical team works. They make recommendations that can help improve the workflow and staff’s efficiency with technology.

Increase Patient Satisfaction

The equipment you choose can severely impact your patients’ experience. Hard to use equipment can be unreliable or even detrimental to the facility.

Having a solid medical equipment plan enables you to get patients in and out faster, deliver test results quickly, and have better outcomes. A high-functioning healthcare environment also increases patients’ confidence in your medical care.

Equipment Planning Services

After getting the previous steps out of the way, it will be time to focus on other services and planning procedures.


Equipment planning companies create reports of all existing, current, and potential inventory for your facility. The inventory makes it easier for you to take note of what might need replacing in the future.

RFI Support

Request for Information (or RFI Support) is crucial, especially in mental and dental facilities. FRI assists in moving projects in a cost-effective and time-efficient manner.

Responsibility Matrix Coordination

This can help with project management. A responsibility matrix classifies the staff’s critical responsibilities involved in the equipment planning.

BIM Modeling

This modeling allows teams to collaborate on a centralized plan. Information gets shared with the entire team, contractor, and hospital during the whole process. The BIM Model collects all information on every piece of equipment such as its size, weight, manufacturer’s details, and so on.


Your facility’s equipment and program operations get inspected and assessed. The assessment serves as a guide to your current and future needs in delivering the highest quality services possible to your patients.

Needs Analysis

Every facility has different needs. Any medical equipment planning company worth their salt must analyze your specific situation to ensure that you are supplied with only the correct equipment.

Room Layout Analysis

Equipment planning must also include the assessment of room layouts. This ensures that bulky equipment won’t disrupt the workflow while ensuring that space is optimized as much as possible.

Finding the Right Medical Equipment Planning Company

It’s important to choose a great company that specializes in managing the entire process of planning, coordinating, procuring, and installing equipment technologies. The right company takes the time to deeply understand your clinic’s needs while ensuring the cost stays within the budget.

VOC Associates has the experience to set up any medical equipment for spaces ranging from one department to complex, multi-acre properties. Visit our website or call (216) 859-1401 today!

Get In Touch

Get in touch with our medical and dental equipment experts. VOC understands this challenge and provides customized planning and transition services to minimize the impact to your team and ensure a successful outcome.