Ad-Hoc Services

Ad-Hoc Services

Medical Equipment Inventory

Inventory of all medical equipment at client site(s), take photos, document manufacturer, model, and tag information. Compile photographs and information into a package usable by Design Team and Owner. We can also offer suggestions on if a piece is end-of-life when making reuse decisions.

Client Partner Benefit

Doing a thorough inventory is daunting and time-consuming. Many Owners don’t have the resources and time available to document every piece of equipment that may need to be reused in a way that allows the Design Team to incorporate the proper information into the design documents.

Medical Equipment Planning

Develop medical equipment list with Owner, coordinate with AE teams, develop medical equipment drawings

Client Partner Benefit

Properly specifying equipment, documenting the process, working with vendors, developing medical equipment drawings for inclusion with the design drawing set, and keeping within the equipment budget are all items that take experience and time. Let our team do the heavy lifting and amplify your team’s voice.

Medical Equipment Consulting Review

Our medical equipment planners will review your existing equipment list and note any possible missing accessories or equipment pieces to consider.

Client Partner Benefit

Having an outside set of eyes to review work can help catch items that are overlooked or commonly missed on equipment lists. By having our team review your existing list, we can help save you delays and cost later in the project when items are discovered to be missing from the list.

Medical Equipment Drawing Review

Our medical equipment planners and implementation team will review your equipment drawings with a fresh set of eyes and provide a feedback report of items that may need clarification.

Client Partner Benefit

We look at your equipment drawings without having any knowledge of the project – just like your contractors and bidders will. This allows us to provide recommendations for clarity that can save you on change orders during the construction phase of the project.

Doctors working with medical equipment in personal protective equipment.

Medical Equipment Drawing Development

Generate medical equipment drawings within the Architect’s drawing set.

Client Partner Benefit

Let our Revit/CAD/BIM team handle the tedious work of developing medical equipment drawings. We can work within the architect’s design set and alleviate the design workload for them while providing detailed drawings with the equipment and specifications provided by your team.

Doctors working with medical equipment in personal protective equipment.

Procurement

Our team will gather quotes, approvals, and work with the Owner’s Purchasing Team to procure medical equipment as specified for the project.

Client Partner Benefit

We can save your team money by gathering multiple quotes to find you the best price as well as working within your existing contracts and with your Purchasing Team. Let us do the paperwork within the parameters of your system to reduce the workload of your team.

Doctors working with medical equipment in personal protective equipment.

Implementation Services

Review shop drawings, coordinate vendors, coordinate building load-in activities with assembly & distribution team, ensure site is ready to open with medical equipment.

Client Partner Benefit

Let us save you money on costly misses in the field. Our team keeps an eye on all rough-ins and shop drawings as related to medical equipment so you don’t find out you’re missing infrastructure when the team goes to install. We also manage teams and get all of your medical equipment installed, checked-in, and ready to go for opening day so your team can focus on getting punch list and construction wrapped.

Transition Assessment & Documentation

Onsite assessment of all people and equipment relocating, documentation of all items with photos and relocation matrix generated as deliverable.

Client Partner Benefit

By documenting the devices – and even the furniture if you’re looking to reuse those items – that are relocating, we save your team’s time tracking down information and give them a clear roadmap of who and what needs to relocate so they can execute your project.

Doctors working with medical equipment in personal protective equipment.

Transition & Activation Planning

Coordination of all teams responsible for opening a new project or facility including training, mock simulations, issue resolution, readiness rounds, activation schedule, and assessments.

Client Partner Benefit

Oftentimes the Nurse Manager or an Administrator is tasked with all of the duties that revolve around opening a new area or facility. These duties are often plentiful in nature and are expected on top of their daily duties. By letting us take that burden from them, they can focus on patient care and staff duties while saving the institution overtime dollars and burnout.

Doctors working with medical equipment in personal protective equipment.

Post-Occupancy Command Center Staffing & Issue Resolution Management

Offering standalone services to staff the command and resolution center at opening day and beyond, as needed. We’ll work within the framework of your institution to provide a solution that fits best with your needs.

Client Partner Benefit

When a project opens, requests and issues can come flooding in via email, text message, phone call, and even the “quick grab” as you walk through the newly opened space. Our team can provide you solutions and staffing to collect these issues and requests in one location while also dispatching teams to remedy issues.

Education Program

Do you have staff that are looking to learn how to plan an activation and transition? We can teach them how to properly execute a project for a flat fee – contact us to tailor a program to your needs, including optional consulting and check-ins throughout the project. We will provide the templates and spend time with your staff teaching them all of the steps needed to successfully execute a project.

Client Partner Benefit

We can help you learn and identify the things you don’t know you don’t know. This program is beneficial for smaller hospital systems who have multiple smaller projects where it may not be cost effective to hire a planner for every project.

Medical Equipment Inventory

Inventory of all medical equipment at client site(s), take photos, document manufacturer, model, and tag information. Compile photographs and information into a package usable by Design Team and Owner. We can also offer suggestions on if a piece is end-of-life when making reuse decisions.

Client Partner Benefit

Doing a thorough inventory is daunting and time-consuming. Many Owners don’t have the resources and time available to document every piece of equipment that may need to be reused in a way that allows the Design Team to incorporate the proper information into the design documents.

Medical Equipment Planning

Develop medical equipment list with Owner, coordinate with AE teams, develop medical equipment drawings

Client Partner Benefit

Properly specifying equipment, documenting the process, working with vendors, developing medical equipment drawings for inclusion with the design drawing set, and keeping within the equipment budget are all items that take experience and time. Let our team do the heavy lifting and amplify your team’s voice.

Medical Equipment Consulting Review

Our medical equipment planners will review your existing equipment list and note any possible missing accessories or equipment pieces to consider.

Client Partner Benefit

Having an outside set of eyes to review work can help catch items that are overlooked or commonly missed on equipment lists. By having our team review your existing list, we can help save you delays and cost later in the project when items are discovered to be missing from the list.

Medical Equipment Drawing Review

Our medical equipment planners and implementation team will review your equipment drawings with a fresh set of eyes and provide a feedback report of items that may need clarification.

Client Partner Benefit

We look at your equipment drawings without having any knowledge of the project – just like your contractors and bidders will. This allows us to provide recommendations for clarity that can save you on change orders during the construction phase of the project.

Medical Equipment Drawing Development

Generate medical equipment drawings within the Architect’s drawing set.

Client Partner Benefit

Let our Revit/CAD/BIM team handle the tedious work of developing medical equipment drawings. We can work within the architect’s design set and alleviate the design workload for them while providing detailed drawings with the equipment and specifications provided by your team.

Procurement

Our team will gather quotes, approvals, and work with the Owner’s Purchasing Team to procure medical equipment as specified for the project.

Client Partner Benefit

We can save your team money by gathering multiple quotes to find you the best price as well as working within your existing contracts and with your Purchasing Team. Let us do the paperwork within the parameters of your system to reduce the workload of your team.

Implementation Services

Review shop drawings, coordinate vendors, coordinate building load-in activities with assembly & distribution team, ensure site is ready to open with medical equipment.

Client Partner Benefit

Let us save you money on costly misses in the field. Our team keeps an eye on all rough-ins and shop drawings as related to medical equipment so you don’t find out you’re missing infrastructure when the team goes to install. We also manage teams and get all of your medical equipment installed, checked-in, and ready to go for opening day so your team can focus on getting punch list and construction wrapped.

Transition Assessment & Documentation

Onsite assessment of all people and equipment relocating, documentation of all items with photos and relocation matrix generated as deliverable.

Client Partner Benefit

By documenting the devices – and even the furniture if you’re looking to reuse those items – that are relocating, we save your team’s time tracking down information and give them a clear roadmap of who and what needs to relocate so they can execute your project.

Transition & Activation Planning

Coordination of all teams responsible for opening a new project or facility including training, mock simulations, issue resolution, readiness rounds, activation schedule, and assessments.

Client Partner Benefit

Oftentimes the Nurse Manager or an Administrator is tasked with all of the duties that revolve around opening a new area or facility. These duties are often plentiful in nature and are expected on top of their daily duties. By letting us take that burden from them, they can focus on patient care and staff duties while saving the institution overtime dollars and burnout.

Post-Occupancy Command Center Staffing & Issue Resolution Management

Offering standalone services to staff the command and resolution center at opening day and beyond, as needed. We’ll work within the framework of your institution to provide a solution that fits best with your needs.

Client Partner Benefit

When a project opens, requests and issues can come flooding in via email, text message, phone call, and even the “quick grab” as you walk through the newly opened space. Our team can provide you solutions and staffing to collect these issues and requests in one location while also dispatching teams to remedy issues.

Education Program

Do you have staff that are looking to learn how to plan an activation and transition? We can teach them how to properly execute a project for a flat fee – contact us to tailor a program to your needs, including optional consulting and check-ins throughout the project. We will provide the templates and spend time with your staff teaching them all of the steps needed to successfully execute a project.

Client Partner Benefit

We can help you learn and identify the things you don’t know you don’t know. This program is beneficial for smaller hospital systems who have multiple smaller projects where it may not be cost effective to hire a planner for every project.

We’d Love To Hear From You.

Our equipment planning experts are prepared to discuss how our services can benefit you and your facility. 

get started

Get In Touch

Get in touch with our medical and dental equipment experts. VOC understands this challenge and provides customized planning and transition services to minimize the impact to your team and ensure a successful outcome.